The following by-laws are in accordance with the International Honor Society of American Community and Junior Colleges.
ARTICLE I. Name of Society Chapter
The Name of the Society Chapter shall be “PHI THETA KAPPA, ALPHA THETA THETA CHAPTER.”
ARTICLE II. Purpose of Society Chapter
The purpose of PHI THETA KAPPA, ALPHA THETA THETA CHAPTER, shall be to recognize and encourage scholarship among Essex County College students. Working toward this goal PHI THETA KAPPA shall provide opportunity for the development of leadership and service, an intellectual climate for the exchange of ideas, lively fellowship for scholars, and stimulation of interest in continuing academic excellence
ARTICLE III. Membership in the Society Chapter
Section 1 Membership.
To be eligible for membership in PHI THETA KAPPA, ALPHA THETA THETA CHAPTER, a student shall be regularly enrolled in Essex County College and registered for a minimum of six (6) college credits for the Fall or Spring Semesters or three (3) college credits in Summer Term I or Summer Term II in which membership is sought, have accumulated a minimum of 12 college level credits at Essex County College, have achieved a Cumulative Grade Point Average (GPA) of not less than 3.60, have no grades below “C” unless the course has been repeated and a grade of “C” or higher is recorded.
Section 2 Good standing.
A student shall remain a voting member as long as he or she is a registered student at Essex County College and maintains a 3.25 cumulative grade point average. If a member’s cumulative average falls lower than 3.25, the Chapter Advisors will notify the member in writing that he/she will have one semester in which to bring his/her average up to 3.25. If a member’s average falls below 3.25, the Executive Director will be notified and the member’s name shall be dropped from the national chapter rolls, unless the Executive Board decides that truly exceptional circumstances warrant consideration of future status at the following board meeting.
Section 3. Membership Certificate.
All members shall receive a certificate of membership signed by the National Executive Director and the ALPHA THETA THETA CHAPTER advisors and stamped with the official seal of PHI THETA KAPPA chapter records. New members receive a certificate of membership.
Section 4. Penalties
Should a member be dropped from the national roll, he/she shall relinquish his/her certificate to the chapter secretary which will be forwarded to the National Executive Director.
Section 5 Alumni Members.
Alumni members shall be former members of the Society who terminated their active membership in good standing. Alumni members shall be entitled to all the privileges of members except the right to vote or hold office.
Section 6. Honorary Membership.
Honorary membership in the chapter may be granted to men and women who have rendered distinguished service in the community and the college. All honorary members shall be privileged to wear the regular PHI THETA KAPPA key, and shall possess all membership privileges except that of voting and holding office. Members of the chapter shall vote on the nomination at a regular or special meeting. A two-thirds (2/3) vote in quorum shall be required for the appointment of an honorary member.
Section 7. Change of Residence.
A member of ALPHA THETA THETA CHAPTER who changes his/her residence may remain an alumni member or may enroll in another chapter of PHI THETA KAPPA upon the presentation of satisfactory credentials.
Section 8 Service for Enhanced Membership.
Enhanced membership requires service to the Chapter and community. Service is the performance of a useful PHI THETA KAPPA related activities. Service requirements will be approved by the Executive Board consisting of a minimum of the four officers. An Enhanced Membership includes: a written 50 word statement expressing a desire to join and a willingness to serve the local chapter of PHI THETA KAPPA and the college community; and that the applicant be of good moral character and possess qualities of civic engagement. It also stipulates that each member perform 12 hours of service within an academic year. Upon graduation, the member may request letters of recommendation from the advisor(s) and receive a gold seal placed on their diploma.
ARTICLE IV. Chapter Officers
Section 1 Elected Officers.
The elected officers of the Essex County College ALPHA THETA THETA CHAPTER of PHI THETA KAPPA shall be: President, Vice-President, Secretary, and Treasurer The Chapter may elect any other officers it so desires. Term of office shall be one (1) year.
Section 2 Required vote to elect and remove.
A simple majority vote in quorum shall elect any officer and a three-fourths (3/4) vote shall be necessary to remove him/her from office.
Section 3 Duties of the Chapter Officers.
(a) The president shall preside at the chapter meetings and shall perform such duties as pertaining to the office of the president. The president shall appoint all committees. The president shall act as official representative of the Society at all college functions.
(b) The vice-president shall assist the president in the performance of his/her duties; and shall keep the Society informed of all decisions.
(c) The secretary shall take and keep the minutes of all general and special meetings in the official minute book, which shall be kept on file. The secretary shall keep the constitution up-to-date and make a copy of the by-laws available to any person upon request. The secretary shall pass an up-to-date- copy of the by-laws on to his/her successor and receive and take care of all correspondence.
(d) The treasurer shall record all of the society’s funds and keep records of all income and expenditures, and maintain the receipts of expenditures for a period of not less than one year. The treasurer shall report on the financial condition of the chapter at each general meeting and state all revenue and expenses from the last meeting as well as the present balance in the treasury.
Section 4 Qualifications.
All elective officers, being from the rolls of membership of the chapter, must be possessed with the qualities of good citizenship, good character, leadership potential, and academic excellence.
Section 5 Restrictions.
No officer shall hold an executive position in any other organization.
Section 6 Voting Privileges.
All members shall have the right to vote or hold office, except alumni and honorary members.
ARTICLE V. Meetings
Section 1 Time and Place.
Time and place of meetings shall be determined by the officers and members.
Section 2. General meetings.
General meetings shall be at least once a month.
Sections 3. Quorum.
Quorum is established by the advisors and officers as deemed functional.
ARTICLE VI. Committees.
Section 1. Service, leadership and social committees.
The service, leadership and social committees shall be composed of chapter members. The duties of each committee shall be to inform and advise the members present at a chapter meeting of activities and ideas to give the chapter meaningful purpose. Each committee shall be presided by a chairperson who will be responsible for seeing that a report is given to the chapter members at each general meeting.
Section 2 Special meetings.
Special meetings shall be set by the officers, committee chairpersons, and members of the committees.
Section 3. Attendance.
Members are required to attend meetings set by committee chairpersons. If an officer misses more than two meetings, it is at the discretion of the chapter to ask the officer to resign.
Section 4. Essex County College
All members of PHI THETA KAPPA, ALPHA THETA THETA CHAPTER, will uphold the rules and regulations of Essex County College. If any rules and/or regulations are violated by a member, that member shall not face disciplinary action by ALPHA THETA THETA CHAPTER until such time that the member has been convicted of a violation by the methods and procedures stated in the Essex County College Code of Conduct. In the event that a member of ALPHA THETA THETA CHAPTER is found guilty of these charges, his/her name will be submitted to the membership at a special or general meeting to cause a vote in quorum to determine if that member will be dropped from the chapter and the national rolls. If removed, the member will have no further recourse. A petition of (2/3) of all active members will be required to remove a member.
ARTICLE VII. Dues.
Section 1 Payment of National Dues.
National dues are fixed by the Board of Directors on recommendation of the Executive Committee and are sixty dollars ($60.00) per inductee. Regional dues are fixed by the Board of Directors on recommendation of the Executive Committee and are five dollars ($5.00) per inductee. At the time of initiation, the ALPHA THETA THETA CHAPTER treasurer shall remit to the executive director of the PHI THETA KAPPA the dues of all new members. No candidate shall be initiated until his/her national dues have been paid in full.
Section 2 Local dues.
Local dues shall be fifteen dollars ($15.00), payable at the time of initiation in ALPHA THETA THETA CHAPTER. There shall be no dues for honorary members.
ARTICLE VIII. Faculty Advisory
Section 1 Appointment.
The faculty advisors shall be appointed by the Essex County College President. The advisors shall be responsible for the guidance and approval of chapter activities and shall act on behalf of the college administration.
ARTICLE IX Rules of Order
Robert’s Rules of Order, 75th Anniversary Edition, shall be used to govern parliamentary procedures and order of business.
ARTICLE X. Statement of Conformity
Section 1. National Society.
The PHI THETA KAPPA – ALPHA THETA THETA CHAPTER of Essex County College shall follow the constitution as drawn by and approved by PHI THETA KAPPA and the American Association of Community Colleges.
Section 2. Essex County College.
All members of PHI THETA KAPPA, ALPHA THETA THETA CHAPTER, will uphold the rules and regulations of Essex County College If any rules and/or regulations are violated by a member, that member shall not face disciplinary action by ALPHA THETA THETA CHAPTER until such time that the member has been convicted of a violation by the methods and procedures stated in the Essex County College Code of Student Conduct, In the event that a member of ALPHA THETA THETA CHAPTER is found guilty of these charges, his/her name will be submitted to the membership at a special or general meeting to cause a vote in quorum in determine if that member will be dropped from the chapter and the National rolls. If removed, the member will have no further recourse A petition of two-thirds (2/3) of all active members will be required to remove a member.
ARTICLE XI. Changes to By-Laws
Section 1. Vote and Notification.
The by-laws may be changed at any chapter meeting of the PHI THETA KAPPA, ALPHA THETA THETA CHAPTER, by a two-thirds (2/3) vote in quorum. Written notice of any proposed changes to the by-laws shall be sent to all officers at least thirty (30) days prior to the date of the chapter meeting.
Section 2. Alteration of purpose.
Changes made to the by-laws shall not alter the purposes of the chapter or operate against the stated purpose of PHI THETA KAPPA Society.
Section 3. Submission of Changes to By-Laws.
All changes to the by-laws shall be submitted to the general membership and must be approved before becoming official.
ARTICLE XII. Statement of Original Approval.
“These by laws shall become official only after a simple majority in quorum at a general membership meeting.”