Effective March 22 2020, all employees with the exception of adjunct faculty will be expected to weekly complete the online Employee Attendance Form found here.
These employees include administrative, faculty, professional, support staff, police, security, and temporary/part-time staff and work study students. Employees will be expected to record for the work week the days worked, regardless if worked on campus or remotely, and the days not worked (absent or no work assigned). The Employee Attendance Form is to be completed and electronically submitted by the end of day on Saturday of each week. The form will be automatically emailed to the respective Supervisor as identified by the email address entered on the form.
Supervisors will continue to be responsible for the assignment of work and the recording of time in Kronos, or on timesheets where applicable. Supervisors shall rely on the Employee Attendance Form received via email to review and approve time worked and absences reported. In cases where an employee may not have the accessibility or ability to complete the form, it shall be the responsibility of the Supervisor to maintain and complete the form on behalf of the employee. The Employee Attendance Form is to be completed each week for each employee. Supervisors who require remote access to Kronos should contact firstname.lastname@example.org as soon as possible.
For the purposes of the form, an absence exists any time an employee is unavailable to work their scheduled hours, whether remotely or on campus. An employee is not absent if the employee works their scheduled hours remotely.
- Employees with a COVID-19 related absence and are unable to work remotely will be paid without having to use accrued paid time off.
- Employees who work their scheduled hours remotely (and who have been approved to do so) will also be paid without having to use accrued paid time off.
- Employees not on campus and able to work remotely but had not been assigned work by the respective Supervisor will have the ability to indicate so on the Employee Attendance Form. Time for these employees are to be recorded as usual as if the employee was on-campus working their normal schedule.
- Employees not on campus and unable to perform remotely the work assigned by the respective Supervisor will have the ability to indicate so on the Employee Attendance Form. Time for these employees are to be recorded as usual as if the employee was on-campus working their normal schedule.
For absences which are not COVID-19 related (i.e., illness, school closure, care family member, high risk), the employee will be required to utilize their own accrued time (i.e., vacation, personal or sick) to receive pay for the absence. For any absence not reported to the supervisor or designee as required, the employee shall also be required to utilize their own accrued time for the absence.
Any questions or inquiries with regard to the reporting of time via timesheet submission should be directed to the Payroll Department (973) 877-3045 or email email@example.com.
Any questions or inquiries with regard to the reporting of time or use of Kronos should be directed to Human Resources Denise Mayers at (973) 877-3128 or (973) 877-3085, or via email at firstname.lastname@example.org or email@example.com.
Associate Director, Human Resources
Phone: (973) 877-3461