Revised Time and Attendance Reporting for Payroll
Effective April 1, 2020
All employees except for adjunct faculty will be expected to complete weekly the revised online Attendance Form. These employees include administrative, faculty, professional, support staff, police, security and temporary/part-time staff, and work study students. The online Attendance Form has been revised and enhanced for greater accuracy in the reporting of attendance. There will be a separate form with a different link corresponding to the actual reporting period. On Wednesday of each week, an email notification shall be sent to all employees with the correct online links for access to the forms applicable to the current payroll reporting period.
Reference documents providing procedures and step by step instructions for online reporting, along with Kronos usage instructions, are available on the Human Resources Time & Attendance Online Reporting page. Click here to access.
Employees will be expected to record for the work week the days and hours worked, regardless if worked on campus or remotely, and the days and hours not worked whether absent or having no work assigned by the Supervisor. Adjunct Faculty (credit and non-credit), including other employees who are working a second job assignment as an adjunct faculty, are not to use the online Attendance Form.
Supervisors will continue to be responsible for the assignment of work and the posting and reporting of time in Kronos, Banner Webtime Entry or via Timesheets for employees to be paid. Supervisors are to rely on the Attendance Form received via email to review and approve time worked and absences reported. Supervisors will be required to ensure that time is posted in the Kronos or Banner Webtime Entry systems by 10:00am on every other Monday for payroll to be processed. Instructions on how the access and maintain time in Kronos are attached for those who may not be experienced or need a refresher on the usage of Kronos.
Supervisors without access to Kronos will be required to contact the Human Resources Department – Denise Mayers at firstname.lastname@example.org or Doris Colon at email@example.com – to obtain a login id and password.
Supervisors without remote access to Kronos will be required to come on campus to record time in Kronos. Supervisors who desire remote access to the Kronos are to contact the Help Desk at firstname.lastname@example.org as soon as possible for assistance.
Any questions or inquiries with regard to the reporting of time via timesheet submission should be directed to the Payroll Department via email at email@example.com.