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⦿ Vaccination/Immunization Portal

Essex County College has updated its Restart Plan in preparation for students, faculty, and staff to return to a safe campus environment. The August 2020 Restart Plan explained a phased approach for a safe return to campus that included.

Click to view Restart Plan

The following FAQs will provide information for protecting the health and safety of our students, faculty, and staff. The information provided below is subject to change as the College will continue to monitor federal, state, and local guidance regularly and provide updated information in accordance with current guidance, recommendations, and considerations from the Centers for Disease Control and Prevention (CDC) and the Office of Secretary of Higher Education (OSHE), as well as other federal, state, and local authorities.

For more information on COVID-19, call the NJ Coronavirus Call Center at (800) 222-1222.

COVID-19 FAQs

ARE CLASSES BEING HELD IN-PERSON AT ESSEX COUNTY COLLEGE?

Yes. For the 2021-2022 academic year, classes will resume in-person at the College. Students will have the option to enroll fully in-person, hybrid, virtual, pure online, or a combination of the above. Certain courses and programs may only be offered in-person due to academic and curricular requirements.

Please refer to the Restart Plan for more information

ARE ALL ENTRY/ACCESS POINTS ON CAMPUS OPEN?

At the current moment, entrance to the College Campus will be limited to 4 locations (1) Main Entrance (Welcome Center); (2) Center for Health Sciences; (3) Parking Lot A (Via the Blue Area); and (4) the Rear Entrance to the Yellow and Green areas (Entrance by the Gymnasium).

ALL OTHER ENTRANCES WILL BE CLOSED.

Please refer to the Restart Plan for more information.

DOES ECC REQUIRE I WEAR A MASK?

Starting March 14, 2022, due to decreasing COVID-19 numbers, ECC will not at this time require a mask/face covering or proof of vaccination for COVID-19. Individuals who would like to continue to wear a mask/face covering may do so. At this time, weekly testing is not required for unvaccinated or partially vaccinated students or employees.

All other COVID-19 protocols remain in place.

ECC reserves the right to reinstate measures needed to maintain a safe environment to learn and work.

Yes. The College recommends masks/face coverings while indoors regardless of vaccination status.

Permissible mask/face coverings are those recommended by the CDC. Face shields shall only be worn with a mask underneath. Face shields alone do not comply with ECC’s mask/face covering recommendations.

Please refer to the Restart Plan for more information.

DO I HAVE TO BE VACCINATED TO RETURN IN-PERSON TO CAMPUS?

Starting March 14, 2022, due to decreasing COVID-19 numbers, ECC will not at this time require a mask/face covering or proof of vaccination for COVID-19. Individuals who would like to continue to wear a mask/face covering may do so. At this time, weekly testing is not required for unvaccinated or partially vaccinated students or employees.

All other COVID-19 protocols remain in place.

ECC reserves the right to reinstate measures needed to maintain a safe environment to learn and work.

Yes. All eligible students (in-person and remote), faculty, and staff are recommended to be fully vaccinated against COVID-19.

Proof of vaccination for students, faculty and staff is encouraged by the College. All students, faculty and staff may upload their vaccination documentation, including requests for exemptions on the ECC Vaccination/Immunization Portal.

Please refer to the Restart Plan for more information

I AM A REMOTE/VIRTUAL INDIVIDUAL AM I REQUIRED TO BE VACCINATED?

Starting March 14, 2022, due to decreasing COVID-19 numbers, ECC will not at this time require a mask/face covering or proof of vaccination for COVID-19. Individuals who would like to continue to wear a mask/face covering may do so. At this time, weekly testing is not required for unvaccinated or partially vaccinated students or employees.

All other COVID-19 protocols remain in place.

ECC reserves the right to reinstate measures needed to maintain a safe environment to learn and work.

  1. At this time, all remote/virtual individuals are encouraged to the vaccination requirement. Proof of vaccination for all eligible students, faculty and staff may be submitted on the ECC Vaccination/Immunization Portal.

Please refer to the Restart Plan for more information.

WHAT CREDENTIALS MUST I USE TO LOG INTO THE ECC VACCINATION/IMMUNIZATION PORTAL?

Individuals should utilize use their Moodle/ECC portal username and six-digit password credentials in order to access the ECC Vaccination/Immunization Portal.

Proof of vaccination for students, faculty and staff is recommended by the College. All students, faculty and staff may upload their vaccination documentation, including requests for exemptions on the ECC Vaccination/Immunization Portal.

Please refer to the Restart Plan for more information.

WHAT SHOULD I DO IF I LOST MY VACCINATION CARD?

If you lost or need a new vaccination card, contact the vaccination provider where you originally received your vaccine(s) to obtain a new vaccination card with up-to-date information about the vaccine(s) you have received.  Alternatively, use this CDC Lost Vaccination Card request a lost vaccination card.  In addition, individuals can also download the Docket App and create an account to obtain your vaccination information.

Proof of vaccination for students, faculty and staff is recommended by the College. All students, faculty and staff may upload their vaccination documentation, including requests for exemptions on the ECC Vaccination/Immunization Portal.

Please refer to the Restart Plan for more information.

WHAT DO I DO IF I HAVE COME IN CONTACT WITH SOMEONE WHO HAS TESTED POSITIVE FOR COVID-19?

If you have come in contact with a person who was diagnosed with the COVID-19 virus, you shall notify the College immediately. You may be required to quarantine. If you are required to quarantine, you will be expected to remain home, avoid physical contact with employees and students, and not return to campus until the end date of the quarantine period stated by the College. For quarantined individuals, the College requires that you to submit a negative COVID-19 PCR or Rapid Test result prior to returning to campus. Please submit proof of the negative PCR COVID-19 test result to the College on the ECC Vaccination/Immunization Portal.

For students, please notify Student Affairs of your exposure.

For faculty and staff, please notify Human Resources of your exposure.

Please refer to the Restart Plan for more information.

WHAT DO I DO IF I TESTED POSITIVE FOR COVID-19?

If you have been diagnosed with the COVID-19 virus, you shall notify the College immediately. You will be required to quarantine/isolate. You will be expected to remain home, avoid physical contact with employees and students, and not return to campus until the end date of the quarantine period stated by the College. The College requires that you to submit a negative COVID-19 PCR Test result prior to returning to campus. Please submit proof of the negative PCR COVID-19 test result to the College on the ECC Vaccination/Immunization Portal.

For students, please notify Student Affairs of your positive diagnosis.

For faculty and staff, please notify Human Resources of your positive diagnosis.

Please refer to the Restart Plan for more information.

WHAT DO I DO IF I CANNOT GET A NEGATIVE PCR TEST TO RETURN TO CAMPUS?

Under the appropriate circumstances, the College may accept a signed and stamped medical certification from a medical provider detailing an employee or student’s recovery from COVID-19 in lieu of a negative PCR test in order to return in-person to campus.

If an employee cannot produce a negative PCR test, the employee should contact Human Resources.

If a student cannot produce a negative PCR test, the student should contact  Student Affairs.

Please refer to the Restart Plan for more information.

I HAVE OR PLAN TO TRAVEL, WHAT SHOULD I DO NOW? (DOMESTIC AND INTERNATIONAL TRAVEL)

For information on the latest CDC guidelines on travel please visit Travel | CDC.

For students, please notify Student Affairs of your travel.

For faculty and staff, please notify Human Resources of your travel.

Please refer to the Restart Plan for more information.

WHAT RESOURCES ARE THERE FOR STUDENTS WHO CHOOSE VIRTUAL OR HYBRID CLASSES BUT DO NOT HAVE ACCESS TO TECHNOLOGY AT HOME?

Students without access to technology at home should contact Office of Information Technology at [email protected]. and the Office of Information Technology. Additionally, Academic Labs will be open with social distancing to the greatest extent possible.

WHAT IS THE COLLEGE’S PLAN FOR CLEANING/SANITIZATION ON CAMPUS?

Facilities maintains a schedule for cleaning and disinfecting. The Facilities Department inspections, cleaning, and maintenance will include but is not limited to cleaning and disinfecting frequently touched surfaces (e.g., door handles, sink handles, drinking fountains, grab bars, hand railings, bathroom stalls, and dining hall tables) between uses to the greatest extent possible. Additionally, classrooms will be disinfected after every class, to the greatest extent possible and practicable.

The College will provide disinfecting wipes in each classroom. Students, faculty, and staff are encouraged to use disinfectant wipes on desks, lab equipment, shared objects and surfaces.  Hand-washing stations or hand sanitizer will also be available throughout the college. Students, faculty and staff are encouraged to use hand sanitizers as needed.

Please refer to the Restart Plan for more information.

ARE THERE ANY CONSEQUENCES FOR PROVIDING FALSE INFORMATION TO THE COLLEGE?

All students, faculty and staff are required to provide true and accurate information to the College. Any student, faculty or staff that provides willfully false statements or information to the College will be subject to discipline and/or hold on their account.

Please refer to the Restart Plan for more information.

Vaccine/Mask Exemptions & Attestation Forms

If you have not filled out and submitted your mandatory Vaccine Attestation Form. Click here to complete the form. 

All Attestation Forms must be completed by September 1, 2021.

To ensure the safety of all students, faculty, and staff, Essex County College has a vaccine requirement and mask/face covering requirement. All students and employees are required to wear a mask/face covering indoors while on campus unless you have an approved medical exemption. All unvaccinated students and employees are subject to weekly COVID-19 testing (PCR) and are required to provide their weekly test results to the College. Additional information on proof of vaccination will be provided shortly.

If you are a student and are seeking an exemption, please print and complete all portions of the appropriate form and bring it to Enrollment Services. Note that medical exemptions require information from your doctor.

If you are an employee and are seeking an exemption or would like to “opt-out,” please print and complete all portions of the appropriate form and bring it to Human Resources. Note that medical exemptions require information from your doctor.

Please be advised that incomplete forms will not be accepted by the College. Additionally, requests for exemptions MUST BE approved by the College.

STUDENT EXEMPTION FORMS

EMPLOYEE EXEMPTION FORMS

Guidelines for Employees

CORONAVIRUS GUIDELINES FOR EMPLOYEES

UPDATED MARCH 2022

As the College has resumed its operations and in-person instruction for the 2021-2022 academic year, these updated Coronavirus Guidelines for Employees are intended to provide relevant COVID-19 information in connection with the College’s reopening. These guidelines may not cover every possible situation. For circumstances that arise and have not been identified, employees are to contact the Human Resources for guidance.

This updated guidance replaces all prior guidance, wherever and however made, concerning all employees. The College reserves the right to revise and/or modify the below guidelines at any time. These guidelines will remain in effect as the college deems necessary.

SUMMARY:

 All employees are required to report to their on-site work location unless the individual has an approved leave of absence or accommodation from the College.

  • Starting March 14, 2022, due to decreasing COVID-19 numbers, ECC will not at this time require a mask/face covering or proof of vaccination for COVID-19. Individuals who would like to wear a mask/face covering may do so. At this time, weekly testing is not required for unvaccinated or partially vaccinated All other COVID-19 protocols remain in place. ECC reserves the right to reinstate measures needed to maintain a safe environment to learn and work.
  • All eligible employees are recommended to be fully vaccinated against COVID-19. Proof of vaccination is encouraged and not mandated by the Employees may upload their vaccination documentation, including requests for exemptions on the ECC Vaccination/Immunization Portal.
  • Should an employee need an exemption, complete the appropriate form on the College COVID-19 Information site and forward to Human Resources.
  • Should an employee need a leave of absence or an accommodation, notify Human Resources
  • COVID-19 related illnesses and exposures and international travel must be reported immediately to the supervisor and Human Resources.
  • Refer to the College Restart Plan and COVID-19 Information site for more

WORK EXPECTATIONS

All employees (faculty, adjunct faculty, staff, and work-study students) are expected to report to work to perform assigned duties unless an absence or leave is requested and approved. Employees and supervisors will be expected to accurately record attendance using the Kronos system, Monthly Attendance Report, or timesheet as designated. Any employee anticipating a planned or unplanned absence from work will be required to fully communicate with their supervisor, on or before the first day of absence.

For COVID-19 related absences, employees will be expected to utilize their earned/accrued time (sick, vacation, and/or personal) to cover the absence not worked. If the employee does not have enough earned/accrued time, the absence will be without pay. On the basis of the essential functions of the employee’s position at the College, it is at the discretion of the department, as directed by the Supervisor or Department Head, as to whether an employee can work remotely during their period of absence.

WORK ASSIGNMENTS

In the event of COVID-19 related staffing shortages that disrupt the usual delivery of services, it may become necessary for an employee to receive a temporary or permanent reassignment out of their position title and a change of essential work duties and schedule to ensure continuity of operations. Any questions or concerns may be addressed with Human Resources.

PAYROLL

We continue to encourage employees to use direct deposit. Employees who have not enrolled in direct deposit may contact the Payroll Department for further guidance. Employees should review and update, where required, their residence and contact information with their supervisor and the Human Resources. Contact and residency information can be viewed in Banner Web Services.

CHILDCARE

Childcare is available through the Child Development Center. Refer to the Restart Plan for more information.

COVID-19 RELATED ILLNESS OR EXPOSURE

 COVID-19 Positive or Symptomatic: Employees must not come to work and immediately report to their supervisor and Human Resources if they: (1) are experiencing symptoms of COVID-19, or (2) have received a positive diagnosis (with or without symptoms) for the CODIV-19 virus. Employees will be required to quarantine and remain at home, avoid physical contact with employees and students, and not return to work on campus for 5 days from the date symptoms began or tested positive for the virus, or later until symptoms are resolving and fever free for 24 hours. Employees are to submit a negative PCR COVID-19 test result prior to returning to campus and wear a mask for an additional 5 days upon return to work.

COVID-19 Exposure and Not Symptomatic: Employees must immediately report to their supervisor and Human Resources if they have been directly exposed to someone diagnosed with the COVID-19 virus. The requirements to quarantine vary based on the vaccination status of the exposed employee.

  • Employees up to date with their COVID-19 vaccinations (i.e., have received a booster and the two Pfizer or Moderna vaccines or the one Johnson & Johnson vaccine) and are not experiencing any symptoms, can return to work on campus and not quarantine. However, it is recommended that employees wear a mask for 10 days while at work on campus. It is also recommended that employees get a COVID-19 test after 5 days from exposure.
  • Employees unvaccinated or are not up to date with their COVID-19 vaccinations (i.e., have not received a booster, and the two Pfizer or Moderna vaccines or one Johnson & Johnson vaccine) are required to quarantine and remain at home, avoid physical contact with employees and students, and not return to work on campus for 5 days. Employees will be required to wear a mask for an additional 5 days upon return to work. It is also recommended that employees get a COVID-19 test after 5 days from

International Travel: All unvaccinated and partially vaccinated students, faculty, and staff who have traveled internationally via plane, bus, train, ship, or another form of public transportation will be required to adhere to the CDC applicable travel isolation and quarantine guidelines. At this time, you are to notify Human Resources immediately of your return from the trip. The College requires that you quarantine for 5 days, submit a negative COVID-19 test result, and a copy of the boarding pass or boarding ticket from the return segment of the trip prior to returning to campus. Please submit proof of the negative COVID-19 test result to the College on the ECC Vaccination/Immunization Portal. For information on the latest CDC guidelines on travel please visit Travel | CDC.

ECC COVID-19 VACCINATION REQUIREMENTS

Starting March 14, 2022, due to decreasing COVID-19 numbers, ECC will not at this time require a mask/face covering or proof of vaccination for COVID-19. Individuals who would like to wear a mask/face covering may do so. At this time, weekly testing is not required for unvaccinated or partially vaccinated employees. All other COVID-19 protocols remain in place.

All eligible employees are recommended to be fully vaccinated against COVID-19. Proof of vaccination is encouraged and not mandated by the College. Employees may upload their vaccination documentation, including requests for exemptions to the ECC Vaccination/Immunization Portal.

ECC reserves the right to reinstate measures needed to maintain a safe learning and work environment.

REDUCING THE RISK OF COVID-19

All employees are expected to cooperate with the College’s COVID-19 protocols to reduce the transmission of coronavirus in the workplace. It is recommended that all employees wear a mask/face covering, practice good personal hygiene, and keep their workspace clean, including their office, cubicle, and/or assigned equipment. If practicable, employees should avoid sharing phones, desks, offices, tools, or equipment with other employees. All equipment should be cleaned and sanitized regularly. Employees who become sick while at work should alert their supervisor immediately.

Employees are encouraged to take precautions to ensure the safety and well-being of themselves and those around them by following Center for Disease Control and Prevention (CDC) guidelines.

Refer to the College Restart Plan and COVID-19 Information site for more information.

If you wish to report any unsanitary condition while at work, you may anonymously call the College’s Compliance Reporting Hotline at 1-800-634-3364.

Dear Essex County College Family,

As everyone deals with the unprecedented Coronavirus outbreak and its impact on personal and family life, assistance may be needed to get through the rough times.

The New Jersey Council of County Colleges and the New Jersey Department of Labor have provided a number of available resources for assistance.

HAVE YOU LOST YOUR JOB OR WORK HOURS BEEN REDUCED?

If you have lost your job, your work hours have been reduced, or your place of work has closed you may qualify for unemployment insurance. Please visit the following website for more information: https://myunemployment.nj.gov/

HAS YOUR JOB BEEN IMPACTED?

If you need food or financial assistance
If you and/or your family are in need of food or financial assistance, you may be eligible for the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance to Needy Families (TANF), and/or General Assistance (GA): https://oneapp.dhs.state.nj.us/default.aspx

IF YOU NEED FOOD OR FINANCIAL ASSISTANCE

If you and/or your family are in need of food or financial assistance, you may be eligible for the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance to Needy Families (TANF), and/or General Assistance (GA):

https://oneapp.dhs.state.nj.us/default.aspx

IF YOU NEED HELP PAYING HOME ENERGY BILLS

The Low Income Home Energy Assistance Program helps very low-income residents with their heating and cooling bills, and makes provisions for emergency heating system services and emergency fuel assistance within the Home Energy Assistance Program:

https://www.nj.gov/dca/divisions/dhcr/offices/hea.html 

IF YOU NEED HELP PAYING THE RENT

If you need help paying the rent
The State Rental Assistance Program provides rental assistance grants. To get more information and determine your eligibility, visit:

https://www.nj.gov/dca/divisions/dhcr/offices/srap.html

IF YOU ARE CARING FOR FAMILY MEMBERS WITH SPECIAL NEEDS

The New Jersey Department of Human Services has guidance for individuals and families caring for people with developmental disabilities:

https://nj.gov/humanservices/coronavirus.html

More information on the Coronavirus can be found at: https://www.njccc.org/coronavirus