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Essex County College maintains academic and health records of all students enrolled in the College. Additionally, financial records are maintained on all students who receive financial assistance through the College.
The Family Educational Rights and Privacy ACT (FERPA) affords students certain rights with respect to their education records. These rights attach to a student who is 18 years or older or any student attending a College at any age. See Section “6” below on your right to prevent the disclosure of directory information. The FERPA rights of students are:
(1) The right to inspect and review your education records.
Students should submit any request to review or inspect education records to the Registrar, or other appropriate official, in the form of a written request that identifies the record(s) they wish to inspect. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
All request shall be granted or denied in writing within 45 days of receipt. If the request is granted, you will be notified of the time and place where the records may be inspected. If the request is denied or not responded to within 45 days, you may appeal. Additional information regarding the appeal procedures will be provided to you if a request is denied.
(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA.
You may ask the college to amend a record that you believe is inaccurate, misleading or otherwise in violation of your privacy rights under FERPA. You should write to the college official responsible for the record, clearly identify the part of the record you want changed, and specify why it is inaccurate or misleading.
If the college decides not to amend the record as requested by you, the college will notify you of the decision and advise you of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when notified of your right to a hearing.
(3) The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent, except:
(4) You may appeal the alleged denial of FERPA rights to the:
Chief Compliance Officer
Essex County College
303 University Avenue
Newark, New Jersey, 07102
(5) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920
(6) The college will make the following “directory information” concerning current and former students available to those parties having a legitimate interest in the information: name, semester of attendance, local and permanent mailing addresses, telephone numbers, date and place of birth, photograph, e-mail address, full or part-time status, current enrollment status (full or part time), classification (freshman, etc.), date of admission, major field of study, type of degree being pursued, previous educational institution attended, date of graduation, degree(s) conferred, honors and awards received (including scholarships) participation in officially recognized activities and sports, height and weight of athletic team members, and photographs. By filing a form with the Enrollment Service’s Office, you may request that any or all of this directory information not be released without your prior written consent. The College will honor a request to withhold information but cannot assume responsibility to contact the student for subsequent permission to release them. Regardless of the effect upon the student, the College assumes no liability as a consequence of honoring instructions that Directory Information by withheld. The College assumes that failure on the part of the student to request the withholding of Directory Information indicates individual approval for disclosure. The form to opt-out of disclosure of directory information is available in the Enrollment Servicer’s Office and may be filed, withdrawn, or modified at any time.