Office of Financial Aid, Room 3220 | 303 University Avenue, Newark, NJ 07102 | (973) 877-3200
About Financial Aid
Meeting the costs of a obtaining a college education is a challenge for most students and families. Our core mission is our dedication to providing excellent service to the students of Essex County College by anticipating and responding to their individual and diverse needs.
The Office of Financial Aid is committed to promoting universal access to higher education by providing you with the financial solutions to achieving your academic goals.
This site provides both prospective and enrolled students with the information and tools necessary to apply for all sources of available aid. Please refer to it regularly for updates, commonly used forms and other useful financial aid publications.
What Is Financial Aid?
The cost of attending Essex County College remains highly affordable. Yet it is understandable that many students need financial assistance while working toward their degree. Financial aid is funding to offset college cost that comes from federal and state sources.
Different Types of Aid
The financial aid office at Essex County College administers several different types of aid for students, including grants, scholarships, and work-study.
Financial aid in the form of grants or scholarships does not have to be repaid. Financial aid in the form of work-study must be earned by the student through employment on campus. At Essex County College, financial aid is awarded to students based on financial need and/or merit. A student may have a combination of grants, scholarships, and work-study in their financial aid package. We encourage students to apply for financial aid. Several million dollars are allotted from federal and state sources for this purpose. Information we receive on behalf of your application for financial aid is treated with utmost confidentiality.
Eligibility for federal student aid is determined on the basis of financial need and on several other factors. To receive financial aid from federal programs you must meet the following criteria:
- Demonstrate financial need
- Have a high school diploma, a GED certificate or complete a homeschooled program.
- Be admitted to a degree or certificate program.
- Be a US Citizen or eligible non-citizen.
- Have a valid Social Security number.
- Register with Selective Service (if required)
- Maintain Satisfactory Academic Progress (SAP) once enrolled
- Must not be in default of a student loan.
- Must not owe an overpayment to the U.S. Department of Education.
Eligibility for New Jersey State aid programs requires, in addition to most of the federal criteria above, that you (and your parents, if you are a dependent student) have resided in New Jersey for 12 consecutive months and have not already received the maximum number of allowable grant payments. If you no longer meet the state residency criteria but received state assistance for the previous year, you will continue to be eligible for state aid under the Grandfather Clause if:
- Your parents moved to a different state after you received at least one semester of award payment.
- You continued to live in New Jersey at the time your parents moved.
- You continue to be enrolled in a New Jersey institution. Be aware that a letter indicating your parents’ date of move as well as documentation of your current New Jersey address is required.
ACCESS TO CONFIDENTIAL STUDENT RECORDS
In compliance with the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), which protects the confidentiality of student records and the individual student’s right to privacy, as described in this policy the Office of Financial Aid at Essex County College maintains detailed financial aid records for federal and state student aid recipients. Student and parent financial aid application data exist electronically within the secure Banner system. Paper documents are retained within a student’s financial aid file in secure locked offices. Federal regulations require schools to maintain certain aspects of financial aid records for different periods of time. The Office of Financial Aid retains confidential paper documents for the duration stipulated by the laws governing federal student aid records. Paper documents are subsequently shredded by confidential destruction after the prescribed retention period.
Access to sensitive information is restricted to college personnel in the administrative offices who are responsible for maintaining information, use the information to provide a service to students and other staff, to those responsible to preparing reports on student data, and faculty and staff responsible for academic advising with a legitimate need- to- know to properly perform their duties. Employees who have approved access to the administrative information database and confidential documents understand that they are restricted in using the information obtained only in the conduct of their official duties. The Office of Financial Aid will not provide copies of application documents to anyone other than the signatory of the requested document unless compelled by law. Parent financial data may not be discussed with the student without written authorization. The Office of Financial Aid protects the security, confidentiality, and integrity of all student financial aid records. Essex County College adheres to federal laws that protect the privacy of student records. The Colleges Policy regarding the Confidentiality and Release of Information about students and the General Guidelines for the Family Educational Rights and Privacy Act (FERPA) regulations are located on the
Please Note: When inquiring in person about your financial aid information you (student) must present your Essex County College Student Photo Identification Card or currently valid Federal or State Photo ID to a representative.
** Due to the Family Educational Rights and Privacy Act, we are only able to answer general questions over the phone.
For additional questions /inquiries please contact our office which is located at:
Office of Financial Aid
303 University Avenue, Room 3220 (Newark Campus)
Newark, NJ 07102
Main Phone: (973) 877-3200
Letters, forms, and other documents may be mailed to our office. Exceptions: You must present the original and submit a copy of your citizenship documentation, driver’s license or government ID and the Identity Statement forms in person only. You are responsible for making copies of all your documents before you submit them to the Essex County College Office of Financial Aid. Make sure all your documents are properly signed, where required and print your full name and Essex County College ID Number on every document you submit. Address submissions to this office as follows:
Essex County College
Office of Financial Aid
303 University Avenue, Room 3220
Newark, New Jersey 07102
Due to network server capacity limitations at this time, please do not contact us by email as our financial aid mailbox is not set up to receive or monitor for high volume incoming email.
Monday – Thursday: 9:00 AM – 4:30 PM
Friday: 9:00 AM – 3:00 PM
Note: Due to the Family Educational Rights and Privacy Act, we are only able to answer general questions over the phone.
Our office is located at 303 University Avenue, Room 3220 on Newark Campus.
FALL & SPRING OFFICE HOURS
Monday, Wednesday & Thursday: 9:00 AM – 4:30 PM
Tuesday: 9:00 AM – 5:45 PM Friday: 9:00 AM – 2:45 PM
SUMMER II OFFICE HOURS
July 17, 2017 – August 31, 2017 Monday – Wednesday: 9:00 AM – 5:45 PM
Thursday: 9:00 AM – 3:00 PM
*Note: The Office of Financial Aid is closed on Fridays during the months of July and August
Important: You must present your Essex County College Student Photo Identification Card or currently valid Federal or State Photo ID.
Office hours are subject to change, so please check this page frequently.
- July 20
- July 24
- July 24 @ 10:00 am – 4:30 pm
- July 25 @ 4:00 pm – 6:00 pm